The Inca Trail Only

- An Inca trail briefing
- Pick-up from your hotel, transport to the Inca Trail in private vehicle
- All camping and cooking equipment: this includes Thermarests, spacious two-person tents, dining tent and toilet tent
- An emergency first-aid kit and oxygen
- A registered, English speaking, Inca trail guide
- All porters and a cook team
- A guided tour in Machu Picchu,
- All entrances including the ruins at Ollantaytambo, the Inca Trail and Machu Picchu, also the porters’ Inca Trail entrances
- Bus transfers to and from the ruins and Aguas Calientes
- Transfer from Machu Picchu to your hotel in Cusco aboard the luxurious Vistadome train
- Hotel in Aguas Calientes
- All meals provided are indicated in the itinerary. (B = Breakfast, L = Lunch, D = Dinner).

- Personal belongings
- Sleeping bag (available to rent $10/night)
- Personal expenses and tips
- Lunch & dinner in Aguas Calientes & Cusco (on your own)

The "Inca Trail" travels through a remote and rarely visited part of Peru and we believe our clients should be aware that the remoteness that makes the Inca Trail so very special could also cause certain problems. Thus, whilst Amazonas Explorer endeavours to minimise the chances of anything unexpected happening, it has to be noted that no itinerary can or should be rigidly adhered to. This is the very nature of Adventure Travel and we expect our clients to be prepared for delays and slight alterations in our programmed events.
The Inca Trail involves trekking over several high passes up to 4200m and involves steep descents on old Inca steps-it is recommended that all clients should have some previous trekking experience and should be in reasonable fitness.
Please note last minute international & internal flight changes, also excess baggage charges are out of our control. In all cases we will advise you of any changes in the itinerary as early as possible. We have taken all these possibilities into account when planning this expedition and have allowed sufficient leeway to enable us to successfully run this exceptional trip.
You should also be aware that adventure travel, in particular trekking, white-water rafting, inflatable canoeing, mountain biking and travelling in remote areas such as Southern Peru, does carry with it certain inherent risks that you, the client, will have to assume. You will have to take out adequate travel insurance to cover these risks and any costs incurred due to sickness, delayed flights and other factors out of Amazonas Explorer control.
A pre-departure meeting will be held on the day before departure. It is highly recommended you attend. All clients will be asked to sign a risk assumption form and must provide a photocopy of their passport, Peru entry stamp and details of their travel insurance.

Private Bus
Train

All hotels are clean and functioning 3* Hotels. Laundry service, hot water & cable TV are standard in Cusco, Puno, Arequipa & Lima. Further afield we use charming local hostals where standards vary but our aim is to provide a comfortable bed, clean rooms and hot water where available.

1 Nights hotels
3 Nights camping

WHAT IS OUR "PORTER PROTECTION" POLICY?
According to Peruvian legislation the definition of a porter is "an independent worker who offers his services and who with his own body carries gear, personal equipment and other goods necessary for touristic expeditions." Each individual can establish working relationships with one or more employer, subject to the laws being obeyed by the operating company.

-The payment for porters has been established as a percentage of the UIT (an official tax code) - Amazonas Explorer pay their porters the correct amount on time for their work done in accordance with this legislation. This wage has been agreed by Amazonas Explorer and their porters and is also accepted by the Porters' union in Cusco.
-Porters are contracted by a designated Head porter and Payment is made directly by the Head guide, thus avoiding any intermediaries or other possible conflicts. Whilst the legislation is unclear at present, we pay the $10 Inca trail Porter fee and do not take it out of their wages.
-The Inca trail rules state they can not carry more than 20Kg of company equipment and 5kgs of personal equipment. We abide by this and it is enforced by the Inca trail governing body at several weigh stations on the way.
-We provide a large communal tent with carry mat floor for them to sleep in. It is not the clients' dining tent.
-We provide our porters with plenty of good food. This is not the same menu given to the passengers, but it is nutritious, abundant and what they are used to eating. They have their own cooking facilities so do not have to wait for the clients to finish eating before they get their food.
-We provide the porters with return train tickets (with designated seat allocation) from Aguas Calientes to Ollantaytambo.
-We only use registered Inca trail porters (as Inca trail rules stipulate) - these have to pass several forms of ID, Character reference and a letter of good health and to have attended an Inca Trail Porter Awareness course.
-All porters work freelance and our governing body APTAE is working on providing individual cheap good insurance policies for their health care. When this is in place we will donate to this directly.
-We provide a porter uniform.

We pride ourselves on our most excellent cuisine, with a heavy emphasis on hygienically prepared, wholesome, and copious quantities of really tasty food. Vegetarian dishes are our speciality and any unusual dietary requirements can easily be catered for. Each morning starts with a hearty breakfast, around noon we stop for a leisurely lunch break and, by early evening, an excellent dinner is served complete with local wines and spirits.

Camping: Spacious two person tents or single tents, Dining tent, Cook tent & toilet tent All camping and cooking equipment including Therm-a-rests and camping stools. Note: Due to tight weight restrictions on the Inca trail no single supplement tents are available.

All have the necessary Tourism University degree required to be registered Inca Trail guides. This course includes Peruvian history, languages, International tourist circuits, geography, geology, company organisation and administration. They have up to date first aid certificates and a working knowledge of hypothermia and altitude sickness. They are aware of emergency & evacuation procedures at any point. By trekking the Inca trail in five days this ensures you never camp between the two high altitude passes where altitude sickness can take its toll. This means evacuation is a simple quick and effective operation.

SAFETY FIRST:
We pride ourselves on our safety record and plan to maintain our claim as being the safest and best equipped team on any expedition. Whilst rafting, safety kayaks and catarafts are present wherever deemed necessary and we carry an extensive emergency first aid kit and satellite telephones on all remote expeditions.
The key to Amazonas Explorer's Safety Policy are our highly trained and superbly motivated Staff. The guides make decisions that put safety above all else. These decisions include walking around rapids, waiting out for better weather, route changes and limiting trip participation if the client is too sick to continue. We expect the clients to abide by these decisions.

River Guides
All our river guides hold the internationally recognised "Swift-water Technician" qualification. Staff training on safe river-running techniques is constantly being reviewed. All guides are deemed experienced and capable to raft at the high levels necessary on these demanding rivers. All have up to date Wilderness first aid certificates, have agreed to abide with our commitment to maximum risk reduction and are aware of emergency & evacuation procedures at any point.

Inca Trail Guides
All have the necessary Tourism University degree required to be registered Inca Trail guides. This course includes Peruvian history, languages, International tourist circuits, geography, geology, company organisation and administration. They have up to date Wilderness first aid certificates and a working knowledge of hypothermia and altitude sickness. They are aware of emergency & evacuation procedures at any point. By trekking the Inca trail in five days this ensures you never camp between the two high altitude passes where altitude sickness can take its toll. This means evacuation is a simple quick and effective operation.

Mountain Bike Guides
All have up to date Wilderness first aid certificates and are aware of emergency & evacuation procedures at any point. They have a background of biking and can fix most roadside problems. On longer endurance trips a professional bike mechanic and spare bikes are taken as an extra precaution.

Tour Conductors:
All have up to date Wilderness first aid certificates, insure the implementation of our risk assessment and reduction policy and are aware of emergency & evacuation procedures at any point.

Risk Assessment:
Amazonas Explorer has undertaken a risk assessment for all activities that we offer. Individual risk assessments per activity are available on request. Passengers should be aware they are taking part in adventurous activities in remote locations with inherent risks including possible personal injury. They should be prepared to accept such inherent risks and personal injury that may occur on a trip of this nature. A prerequisite of joining an Amazonas Explorer trip is all clients must take out personal travel insurance that will cover personal injury (including search & rescue) should any accident occur whilst partaking in an adventure, details of which must be given to their tour guide at the start of the trip.

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The dry season is considered April - October. The trips in November & December are chosen with slightly wetter, warmer weather in mind. The rainy season is considered January to March and Amazonas Explorer do not operate in these months. However no guarantees are given for perfect weather at any time of year.

Amazonas Explorer

Amazonas Explorer specializes in small group fixed departure adventures in Peru and Bolivia. Whether it is Trekking, Rafting, Canoeing, Mountain biking, Cultural tours, Multi-activity, Family adventures, Exploratory expeditions or Customised adventures, here you will find the very best Alternative Adventures available in Peru and Bolivia.

WHO TRAVELS WITH AMAZONAS EXPLORER?
From wonderfully differing backgrounds and countries, our genuinely small groups of 4 - 16 clients, typically share a passion for the outdoors, a healthy appetite for adventure and a love of the good life. No previous experience is necessary for any of our trips unless specified in the adventure

RECOMMENDED READING
The White Rock - Hugh Thomson
Running the Amazon - Joe Kane.
Exploring Cusco - Peter Frost
A Neotropical Companion -John C.Kricher (1997 [second edition] Princeton University Press)
A Guide to the Birds of Colombia - Stephen Hilty & William Brown (Princeton University Press)
Exploration Fawcett - Colonel Percy Harrison Fawcett (Century 1988)
The bridge of San Luis Rey - Thorton Wilder
Conquest of the Incas - John Hemmingway
Heart of the Amazon - Yossi Ghinsberg (Macmillan 1999)
The Inca Trail - Richard Danbury
Field guide to the birds of Machu Picchu - Barry Walker
Into the forests of the night - John Simpson
Touching the void - Joe Simson
Inca Kola - Matthew Paris
Inca Gold - Clive Cussler
Realm of the Incas - Max Milligan
Senor Vivo and the Coca Lord by Loius de Bernieres

WHAT INNOCULATIONS DO I NEED?
A doctor should always be consulted for the latest information and what is suitable for you.
Generally: Polio, Tetanus, Hepatitis A.
Jungle Areas only: Yellow fever & Malaria
Local Epidemics: Typhoid & Cholera
There is a very effective dog rabies vaccination program in Peru but if remote Mountain biking or trekking is to be undertaken Rabies vaccines should be considered. In emergencies this is available locally.

WHAT IS AN AVERAGE TREKKING DAY?
Wake up call at 0600 with a cup of tea & bowl of water for washing. You then have one hour to pack up your rucksack before breakfast at 0700. This enables the porters to take down your tents whilst you are eating.
0730 Start trekking.
1100 Snack break
1230 - 1330 Lunch break
1530 Arrival at camp. The porters will have set up camp and have hot drinks and snacks waiting.
1800 Three-course dinner & hot drinks
Trekking is at a leisurely pace with plenty of time for rests & exploring the ruins on route. This itinerary is flexible depending on the weather & group health.

WHAT IS AN AVERAGE RAFTING DAY?
0700 Wake up call and time to pack up gear & tents.
0800 Breakfast & load kit on the rafts.
0830-0900 Begin rafting
1100 Snack time
1230 - 1330 Lunch break
1530 Stop rafting & set up camp
1800 Dinner
Rafting is at the speed deemed safe by the raft guides at the water conditions at the time. Plenty if time is allowed for portaging/walking the rapids deemed to dangerous to run.

WHAT IS AN AVERAGE BIKING DAY?
0700 Wake up call and time to pack up gear & tents.
0800 Breakfast & load support truck.
0830 Begin Biking
1230 - 1330 Lunch break
1530 Stop Biking & set up camp
1800 Dinner
This itinerary is flexible depending on the weather & group health.

WHERE DO I STORE ALL MY RAFTING GEAR WHILE BIKING?
All excess gear may be stored in either the Hotels, support vehicles or in the Amazonas Explorer deposit whilst on alternative activities.

WHAT TYPE OF ACCOMMODATION SHOULD I EXPECT?
A 5* Hilton Hotel is used on arrival in Lima. All other hotels are clean and functioning 3* Hotels with laundry service, hot water & cable TV standard in Cusco, Puno & Arequipa. Further afield we use charming local hostals where standards vary but our aim is to provide a comfortable bed, clean rooms and hot water where available.

WHAT DIETARY REQUIREMENTS DO YOU PROVIDE FOR:
All dietary requirements from vegans, Lacto-allergies & general dislikes can be catered for so long as prior warning is given when booking the trip.

HOW MANY PEOPLE IN A RAFT?
We pride ourselves on our high guide to passenger staff ratio.
Optimal weather and water conditions would give 4 or 6 passengers in paddle rafts (raft size depending). We do not pack 8 people into any raft. In high water Oar frames are used for extra safety. These may have 2 or 4 passengers. Tail frames are also used to provide more safety.

WHAT WASHING / TOILET FACILLITIES ARE PROVIDED ON TRIPS?
Camping toilets & toilet tents are provided on all but the remotest expeditions.
On the rafting the river is generally used for washing and clean water supplied for drinking & teeth brushing.
On the Inca trail bowls of hot water are supplied in the morning and night. Clean hand washing water is available at all meal times.

WHEN IS THE BEST TIME TO GO?
The dry season is considered April - October.
The trips in November & December are chosen with slightly wetter, warmer weather in mind.
The rainy season is considered January to March and Amazonas Explorer do not operate in these months.
However no guarantees are given for perfect weather at any time of year.

WHAT DO I DO IN MY FREE TIME IN TOWNS?
Your guides will advise you of all possible options during the trip. Cusco has an abundance of good artisan markets, local ruins, internet cafes, bars, restaurants & night-clubs. Sleeping & reading books is also popular between activities.

WHAT IS THE MINIMUM / MAXIMUM AGE?
The minimum age for the most adventure trips is 16 years. Occasionally younger clients can be taken prior previous consultation with Amazonas Explorer.
Private trips can be arranged for passengers and friends under 16 years old.
There is no maximum age limit but individuals are asked to be realistic of their capabilities when choosing an adventure trip.
Family trips are specifically aimed at 10 to 18 years olds travelling with their parents.

WHAT MEDICAL PROBLEMS ARE CONSIDRED A RISK?
Most of the adventure trips are at altitudes greater than 2,800m where altitude effects can be felt.
Altitude tends to aggravate any pre-existing medical condition. Travelers with anemia, heart conditions and high blood pressure should check with their doctors before undertaking travel at altitude.
A multi-activity adventure with no altitude involved is the Christmas TUMBES trip.

WHAT IS THE CURRENCY?
The Peruvian New Sol is the current currency. US Dollars can be used in most restaurants (at a poorer exchange rate). UK pounds and Euros are not recommended.
Current exchange rates (as of Nov 2004):
1GBP = 5.2 soles 1US$ = 3.3 Soles

WHAT MONEY CHANGING FACILLITIES ARE AVAILABLE?
All large towns and airports have ATM's that accept Credit (Visa preferred) & normal bank cards (Connect, Cirrus).
Banks will accept paper credit card withdrawals - but the hours and queues are annoyingly unsociable.
Money changing houses are available in all towns. US Dollars are the preferred currency; GB Sterling is not widely accepted.
Out of towns try to have as many small coins & notes as possible as change is not widely available.

WHAT LANGUAGES ARE SPOKEN IN PERU?
The official language is Spanish.
Quechua, the language of the Incas, has finally received some official status and is widely used in the mountains. Aymara is the language of the mountain people of Lake Titicaca and Bolivia.
The jungle tribes have their own dialects.
English is not widely spoken outside the tourist industry & the normal tourist routes.

WHAT IS THE INTERNATIONAL & NATIONAL FLIGHT BAGGAGE ALLOWANCE?
International flight allowances vary between 20Kg and 64Kg - please check with your ticket agent.
National flights generally have baggage weight restrictions of between 20-30Kg per passenger. Passengers are responsible for their own excess baggage charges. These are currently $2.50 per Kilogram. We always try to book the most lenient airline for passengers travelling with bikes or extra baggage if notified at the time of booking. Hand luggage is also strictly controlled and must not weigh more than 5 Kg nor be much bigger than a small day-pack. Security is tight in the airports so remember to pack any pocket-knives and sharp objects (tools for example in your check-in luggage)

WHAT ELECTRICITY SUPPLY IS THERE?
220V, 60Hz, American Style two-pin plugs

WHAT SHOULD I TIP IN PERU?
Generally in restaurants you only tip if the service is good up to 10% of the cost of the meal.
Hotel porters may receive a tip again if you believe they have provided a good service.
Street children & other beggars in the country. We believe in paying only for services rendered, helping with water bottles, directions or posing for photographs. There are some ladies in Cusco whose occupation is posing for photographs in full traditional costume with Llamas, this is their livelihood and payment is required for photographs.
A rough tip system has been set for the guides & porters. This varies with service, length of trip & size of group.
Drivers / Porters $10-$15
Head porter/ toilet carrier / Assistant cook $20
Day guides for Biking, Rafting & Cultural tours $20
Head cook $40-$50
Inca Trail / Raft Guide / Bike guide /Tour Conductor $60-$100
Most good sporting equipment is unavailable in Peru. Equipment given in lieu of a cash tip is very much appreciated.

HOW CAN I STAY IN TOUCH WITH HOME?
The office may be contacted directly in case of emergencies. There are numerous Internet cafes in Cusco for e-mailing home, direct dial phone cards are widely available and telephone calls can be made from most hotels. Tri-band cellular phones also work in the major cities. On remote expeditions we carry a satellite phone but this is exclusively for emergency use.

HOW SAFE IS PERU?
Petty theft is wide-spread with thieves being quick & clever, most of the time people are unaware they have been robbed until later. Being vigilant with possessions, use a money belt and not carrying expensive items of value late at night and in busy markets and stations avoids most losses. At night in towns the normal street rules apply so do not walk alone, but take one of the many cheap official taxis. On the whole Peru is still safer than most European cities.

INCA TRAIL CANCELLATION POLICY

With the new Inca Trail regulations in-force Machu Picchu has become a very expensive and inflexible place to visit.

Any last minute cancelling or dropping out of the Inca Trail during the trip has certain repercussion. An outline of extra expenses incurred as a result of cancellation and continuing to Machu Picchu via the Sacred Valley is detailed below.

These extra expenses may be paid for directly by the client in situ or a full receipt from Amazonas Explorer can be given to the passengers to claim of their insurance to cover all expenses incurred, but full payment in cash US dollars will be required prior to agreeing to make any changes or alternative arrangements.


BOOKING CONDITIONS

The purchase of Inca Trail permits is strictly controlled by the Peruvian Institute of Culture (INC). There are only 500 permits for guides, porters and trekkers per day. This has led to very competitive demand with permits often being sold out three months in advance.
With regard any trip that involves trekking the Inca Trail, we are therefore introducing the following booking conditions.

1: Space on the trip cannot be confirmed until:
A): Full client information (Full name, Passport number, Nationality and Date of Birth) are sent to us in order to purchase your Inca trail permit.
B): Amazonas Explorer has confirmed that an Inca Trail permit is available for the trip of your choice.
C) The USD $200 non-refundable deposit has been paid.

2: Clients must bring with them the passport with which the permit was issued – ie the passport number that was provided us with at time of booking – otherwise entry to the Inca Trail will not be permitted.

3: Inca Trail, Machu Picchu and local ruins entrance fees for 2010 have not yet been confirmed and should there be a significant increase, Amazonas Explorer will not be able to assume this extra cost and the extra will have be passed onto the clients

4: Any changes will be entirely at the discretion of the INC and, if possible, will incur a penalty fee of $50 per change.


INCA TRAIL CANCELLATION

Amazonas Explorer reserves the right to charge the following additional costs for a full alternative service. - Discretion may be used by Amazonas Explorer as to the implementation of these costs.

1. More than five days before: (100% of permits is lost, food can be canceled, admin fee)

Alternative arrangements for a private Sacred valley tour, hotels and a train (if available) to join group in Aguas Calientes would incur costs of $150 extra


2. Less than 5 days before. (100% of permit & porters is lost, food may be canceled, admin fee)

Alternative arrangements for a private Sacred valley tour, hotels and a train (if available) to join group in Aguas Calientes would incur costs of $250 extra.


3. The day before: (100% of permit, porters and food is lost.)

Alternative arrangements for a private Sacred valley tour, hotels and a train (if available) to join group in Aguas Calientes would incur costs of $350 extra


4. Day 1 of Inca trail: (100% of permit, porters and food is lost.)

Alternative arrangements for a private Sacred valley tour, hotels and a train (if available) to join group in Aguas Calientes would incur costs of $350 extra

The passengers if turned back on the Inca trail are accompanied to KM88 by an Inca trail guide and put on the train back to Cusco or Ollantaytambo (with or without the guide depending on the health and attitude of the client.). The Guide would then have to catch up with the group to ensure their continued safety & enjoyment.


5. Day 2 of Inca trail: (100% of permit, porters and food is lost.)

Alternative arrangements for a guide to accompany passenger to join group in Aguas Calientes would incur costs of $350 extra

The passenger involved would have to continue on the train to Aguas Calientes, (again with or without a guide depending on passenger condition), and catch a bus up to Machu Picchu and enter Machu Picchu on their Inca trail permit (this is valid only 1 day, the next day is $32 entrance payable in cash). They could if desired then walk back up to the sun gate and wait for the remaining Inca trail groups to arrive.


6. Day 3 of Inca trail: (100% of permit, porters and food is lost.

Alternative arrangements for the guide to accompany passenger to join group in Aguas Calientes would incur costs of $350 extra. The guide would then be unable to return to the main group.


7. Day 4-5: This evacuation is to Machu Picchu. No extra cost incurred.

Passengers should note an emergency evacuation helicopter is not always available in Cusco, depending on where in Peru the helicopter is. The Inca trail is a serious undertaking with very steep, high & remote passes. Passengers should not expect an easy evacuation at any point.

Passengers are advised to be educated in the symptoms of High Altitude sickness and have the strength of Character to turn back if considered too sick to continue or a danger to other clients’ safety.

Our Inca trail guides have the final decision regarding passenger safety.

But finally it is a superb trek with many fantastic rewards. We hope to continue showing as many people as willing, its wonders in safety, comfort and good health.

Terms, Conditions
The Small Print

Amazonas Explorer trips travel through remote and rarely visited parts of Peru and we believe our clients should be aware that the remoteness that makes these trips so very special could also cause certain problems. Thus, whilst Amazonas Explorer endeavours to minimise the chances of anything unexpected happening, it has to be noted that no itinerary can or should be rigidly adhered to. This is the very nature of Adventure Travel and we expect our clients to be prepared for delays and slight alterations in our programmed events. At certain times of the year this trip may be run with the activities (walking, trekking the Inca trail, mountain biking, rafting and jungle) taking place in a slightly different order to those indicated here. This is to best suit the climate, take in any local fiestas or due to availability of permits for the Inca Trail.

In all cases we will advise you of any changes in the itinerary as early as possible. We have taken all these possibilities into account when planning this expedition and have allowed sufficient leeway to enable us to successfully run this exceptional trip. You should also be aware that adventure travel, in particular trekking, white-water rafting, inflatable canoeing, mountain biking and travelling in remote areas such as Southern Peru, does carry with it certain inherent risks that you, the client, will have to assume. You will have to take out an adequate travel insurance to cover these risks. National flight time tables are also subjected to local weather conditions. Please ensure your travel insurance covers any cost incurred due to delayed and cancelled flights. Excess baggage is also at the client's expense. A pre-departure meeting will be held on arrival in Cusco. It is highly recommended you attend. All clients will be asked to sign a release and waiver form and must provide a photocopy of their passport, Peru entry stamp and details of their travel insurance.

1. We will invoice you eight weeks prior to departure.

2. Full payment is required six weeks prior to trip departure unless previously negotiated credit terms with Amazonas Explorer.

If the trip is canceled we reserve the right to charge:
(A) A $200 or 20% non-refundable deposit. This covers the cost of Inca Trail clients’ and porters’ permits purchased on client’s behalf.

(B) 44-15 days prior to departure we charge 50% of trip price.

(C) 14 days or less we charge 100% or trip cost.

In exceptional circumstances and entirely at our discretion, we can offer up to 50% off an advance towards a future Amazonas Explorer fixed departure trip.

INCA TRAIL SPECIFIC TRIPS:

The purchase of Inca Trail permits is strictly controlled by the Peruvian Institute of Culture (INC). There are only 500 permits for guides, porters and trekkers per day. This has led to very competitive demand with permits often being sold out three months in advance.
With regard any trip that involves trekking the Inca Trail, we are therefore introducing the following booking conditions.

1: Space on the trip cannot be confirmed until:

A): Full client information (Full name, Passport number, Nationality and Date of Birth) are sent to us in order to purchase your Inca trail permit.

B): Amazonas Explorer has confirmed that an Inca Trail permit is available for the trip of your choice.

C) The USD $200 non-refundable deposit has been paid.

2: Clients must bring with them the passport with which the permit was issued – ie the passport number that was provided us with at time of booking – otherwise entry to the Inca Trail will not be permitted.

3: Inca Trail, Machu Picchu and local ruins entrance fees for 2010 have not yet been confirmed and should there be a significant increase, Amazonas Explorer will not be able to assume this extra cost and the extra will it have to be passed onto the clients